Services
Clinical Investigators Meeting Planning Services
We provide high value cost effective comprehensive Clinical Investigators Meeting Planning Services. As Clinical Trial Practitioners in Asia Pacific for over 20 years, we have expert knowledge in planning and ensuring your clinical investigator meeting is planned, executed and follow up according to your budget and plan.
We offer expertise in the design, structure, organization and delivery of the meeting to ensure it meets the motivation and education of the clinical team. A successful Clinical Investigators Meetings allows a fast start to quality clinical trial conduct.
Our wide range of Clinical Investigators Meeting Planning services includes:
Pre-meeting services include:
- Identify Meeting Objectives
- Provide expertise in planning of the Investigator Meeting Agenda
- Detail budget proposal development
- Create a comprehensive timeline
- Site selection and negotiate and administer best contracts for venues, accommodations, equipment, transportation, etc.
- 24/7 secure online meeting registration
- Project Management and Reporting
- Manage air and ground transportation
- Multimedia and PowerPoint presentation development
- Design, production and shipping of meeting materials
- Establish audio/video plan
- Market to attendee list
- Plan hospitality needs
- Food and beverage planning
- Special event planning
- Event budget management and vendor coordination
On-site investigator meeting services:
- On-site liaison with venue’s conference services manager
- Manage all on-site equipment and logistics
- Receive and position shipped materials
- Setup and staff registration/welcome desk
- Setup and maintain meeting rooms and event areas
- Complete food and beverage management for meals, breaks, receptions etc
- Facilitate arrivals/departures
- Monitor audio/visual equipment readiness
- Oversee special events
- Daily accounting of meeting expenditures
- Manage social activities and off-site events
- Coordinate return shipping
Post-meeting services:
- Coordinate return shipping
- Comprehensive invoice reconciliation and evaluation
- Conduct post-event feedback and evaluations
- Provide event/meeting attendee electronic data file
- Distribute thank you correspondence to attendees, speakers, and VIPs
We tailor our services based on the needs of our clients. For more information and quotation please contact: info@InvestigatorsMeetingPlanner.com.